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TOC Election 2023

TOC Election 2023

Dec 04, 2023

This is for the election of the 2024 TOC

Charter

4. Technical Oversight Committee (“TOC”)

a. Composition

i. Composition. The TOC voting members shall consist of eleven (11) individuals who are active within the scope of the Hyperledger Foundation and who have nominated themselves for the TOC and have been elected or appointed pursuant to Section 4.a.ii. or Section 4.a.iii. (such individuals for a particular election, the “TOC Nominees”).

ii. Elections. Elections will be administered and overseen by the TOC. All maintainers (or similar technical role in the case of Supported Projects that have different technical roles than TOC Projects) of any Technical Project who have been active in the past year will elect six (6) individuals from among the TOC Nominees to serve as TOC voting members.

iii. Appointments. For the purposes of ensuring appropriate diversity on the TOC and that the TOC has all of the relevant expertise concerning the scope of the Hyperledger Foundation’s technical activities, the Governing Board annually will appoint the remaining five (5) voting members of the TOC from among the TOC Nominees.

iv. As used in Sections 4.a.i. and 4.a.ii., “active” means having made at least one contribution accepted to any Technical Project during the prior 12 months.

v. At any time the TOC may vote to approve an alternate composition of the TOC, with the approval of the Governing Board.

Nomination Process and Timeline

TOC Nominees

Nomination period: Oct 16, 2023 - Oct 30, 2023 

To nominate yourself for the TOC, first determine if you are eligible (see above). If you are eligible, file an issue on GitHub with your nomination statement.

Nomination Timeline

Oct 16, 2023 - The community architects will gather the GitHub IDs of the active maintainers and update the eligibility check site.
Oct 16, 2023 - The community architects will gather the GitHub IDs of the active contributors and update the eligibility check site.
Oct 16, 2023 - Update the email templates to reflect the dates for the 2023 election cycle.
Oct 16, 2023 - Publish the template for submitting nominations and open the call for nominees.
Oct 16, 2023 - Communication sent to Hyperledger Discord announcement channel announcing the call for TOC nominations using the above template.
Oct 16, 2023 - TOC will be notified via email that the call for nominations has begun.
Oct 23, 2023 - Reminder communication sent about nominations to Hyperledger Discord announcement channel about the call for TOC nominations using the above template.
Oct 31, 2023 - Nominations close EOD Pacific. Go through activity log of the election list during the nomination period to see if any nomination statements were tagged as spam and rejected.  Follow up with people as needed.
Oct 31, 2023 - All nominees must have created their nomination statement as a GitHub Issue on hyperledger/governance prior to EOD.

Election Process

Voting

Voting period: Nov 1, 2023 - Nov 14, 2023 

The individuals eligible to vote in the TOC election is defined in §4.a.ii of the Hyperledger Charter. The election will be created using https://vote.heliosvoting.org/. The vote will elect 6 people from the list of TOC nominees.

Election Timeline

Nov 1, 2023 - Formally announce the slate of candidates.
Nov 1, 2023 - Open the vote using https://vote.heliosvoting.org/. A GitHub notification will be sent to eligible voters with information about casting their ballot. GitHub IDs will be used for the voters.
Nov 1, 2023 - TOC will be notified via email that the vote is open.
Nov 14, 2023 - Election closes at 23:59 UTC
Nov 15, 2023 - The vote results will determine the 6 elected TOC members. These members will be removed from the appointment vote.

Appointment Process

Voting

Appointment Period Nov 15, 2023 - Dec 4, 2023 

The Governing Board will appoint 5 people from the list of TOC Nominees excluding the 6 elected TOC members. The Governing Board will be provided with the results of the election from the maintainers so that they can ensure appropriate diversity of the TOC during their vote.

Appointment Timeline

Nov 15, 2023 - Open the vote using OpaVote, Condorcet IRV ranking/election method.
Nov 15, 2023 - An email will be sent to the governing board informing them of the vote and to look for a separate email with the link. In addition, the results of the election from the maintainers will be provided to the Governing Board.
Nov 20, 2023 - Governing board meeting
Nov 22, 2023 - Reminder email sent to the governing board.
Dec 4, 2023 - Election closes at 1400 UTC
Dec 4, 2023 - Email sent to the TOC mailing list announcing the newly elected and appointed TOC members.

TOC Chair/Vice Chair Election

Dec 4, 2023 - Dec 15, 2023 Incoming TOC elects the new TOC chair and vice chair