Event Location Requirements Checklist
Requirement | Required or Optional | Confirm - Check to confirm each item will be provided | Notes | Assigned to: |
Large Room | Required | Confirm Large Room will be provided | 1 large room that accommodates all participants in round tables - approx 150 people | @Yulya Promokhova |
Small Breakout Rooms | Required | Confirm Small Breakout Rooms will be provided | 3-5 smaller breakout rooms outside of main room - any setup, prefer round tables | @Yulya Promokhova |
Blank Wall for Grid Projection | Optional | Confirm Blank Wall for Grid Projection will be provided | small projection screen could work | @Yulya Promokhova |
Space for Registration Setup | Required | Confirm Space for Registration Setup will be provided | 6' table with 2 chairs, power for laptop and printer | @Yulya Promokhova |
Space for Beverages | Required | Confirm Space for Beverages will be provided | space for at least coffee/tea/water setup. | @Yulya Promokhova |
Space for Meals | Optional | Confirm Space for Meals will be provided | Space for all participants to have breakfast and/or lunch | @Yulya Promokhova |
Parking | Optional | Confirm Parking information will be provided |
| @Yulya Promokhova |
Transportation | Optional | Confirm Transportation information will be provided | If venue is not accessible, must provide transportation options | @Yulya Promokhova |
Security clearance for attendees | Optional | Confirm details for Security will be provided | if applicable | @Yulya Promokhova |
Shipping & Receiving Coordination | Required | Confirm Shipping & Receiving coordination will be provided | Receiving and secure storage of participant equipment, signage, badges, giveaways, etc.; Provide assistance in return shipments | @Yulya Promokhova |