Event Location Requirements Checklist

Owned by Silona Bonewald
Last updated: Aug 20, 2019 by Yulya Promokhova
1 min read
RequirementRequired or OptionalConfirm - Check to confirm each item will be providedNotesAssigned to:
Large RoomRequired
  • Confirm Large Room will be provided
1 large room that accommodates all participants in round tables - approx 150 peopleYulya Promokhova
Small Breakout RoomsRequired
  • Confirm Small Breakout Rooms will be provided

3-5 smaller breakout rooms outside of main room - any setup, prefer round tables

Yulya Promokhova
Blank Wall for Grid ProjectionOptional
  • Confirm Blank Wall for Grid Projection will be provided
small projection screen could workYulya Promokhova
Space for Registration SetupRequired
  • Confirm Space for Registration Setup will be provided
6' table with 2 chairs, power for laptop and printerYulya Promokhova
Space for BeveragesRequired
  • Confirm Space for Beverages will be provided
space for at least coffee/tea/water setup.Yulya Promokhova
Space for MealsOptional
  • Confirm Space for Meals will be provided
Space for all participants to have breakfast and/or lunchYulya Promokhova
ParkingOptional
  • Confirm Parking information will be provided

Yulya Promokhova
TransportationOptional
  • Confirm Transportation information will be provided
If venue is not accessible, must provide transportation optionsYulya Promokhova
Security clearance for attendeesOptional
  • Confirm details for Security will be provided
if applicableYulya Promokhova
Shipping & Receiving CoordinationRequired
  • Confirm Shipping & Receiving coordination will be provided

Receiving and secure storage of participant equipment, signage, badges, giveaways, etc.; Provide assistance in return shipments

Yulya Promokhova