26.02.2025

Monthly Meeting Structure

Duration: 1 Hour
Frequency: Monthly
Platform: Online (Zoom)

1. Opening (5 minutes)

• Welcoming attendees and introducing the meeting agenda.

• Brief update on the chapter's progress since the last meeting.

2. Newcomers (5 minutes)

• Quick round of introductions for new members.

• Brief overview of the chapter's mission, vision, and current initiatives.

3. Planned Events & Meetups / Speaking Opportunities (10 minutes)

• Announcements on upcoming events, meetups, and conferences where the chapter will be involved.

• Opportunities for members to present, speak, or contribute at external events.

• Event-related collaboration needs or volunteer roles.

4. New Projects Planned / Launched / Delivered (10 minutes)

• New or ongoing projects within the chapter.

• Key achievements and updates from project teams.

5. Open Discussion (25 minutes)

• Additional topics for discussion, feedback, or brainstorming.

• Challenges or suggestions for improving the chapter's initiatives.

6. Closing (5 minutes)

• Key takeaways and action items from the meeting.

• Setting the next meeting date and any immediate follow-up

Additional Notes

• Timekeeper: Assign a person to ensure discussions stay within the allocated time.

Facilitator: Rotate facilitation roles among members or leads to encourage engagement.