Before

• Line up topics and people to lead discussions about the topics
  • Keep an eye on Discord for potential topics
  • Keep an eye on the activities in the repos
  • What are the hot topics in the community
  • Are there any "Future Topics" from the past meetings
• Friday before the meeting – copy and edit the previous meeting agenda
  • Exclude attachments in copy
  • Update the date, remove the old recording, add in the Zoom link, remove past meeting attendees
  • Remove no longer relevant material
  • Update all of the content from the last meeting
    • If details were collected in the last meeting for an item to be discussed again, remove the details in anticipation of new details
  • If Action Items were defined in the last meeting, see if it is appropriate to include them in this meeting (contact assignee)
  • Add links were useful to the content to be discussed – e.g. to specific issues, pull requests, presentations, etc.
• Day before the meeting:
  • Post on the appropriate channel(s) in Discord a note about the meeting
  • Review the Meeting Agenda to make sure it is up to date and ready
• A good idea is to set calendar entries to remember to do the "Friday before" and "Day before" tasks

 During

• Open up the agenda in your browser, ready to share, plus any other pages needed.
• Join the meeting, greet people, claim host (click on participants, button bottom of the screen)
• Share your screen
• Start the recording
  • I usually record locally and upload the recording after the meeting, but others record to cloud
  • Ideal: Capture the recording start time, and times of key events so you can provide the recording timestamps of when discussions start
• Intro for the recording, go through the page (summary of agenda, anti-trust notice, code of conduct, welcome, intro)
• Topics - where possible, take notes on the meeting agenda page as you go – or on paper to update the meeting page after the meeting

After

• If recording locally, rename recording the "YYYYMMDD - <Name of Meeting> Call Recording.mp4" or something similar
• Drop recording on page and change into a link
• Check the "chat" and see if there is anything there that should be added to the meeting agenda page
  • Perhaps as a list of chat message under the recording
  • Perhaps by the relevant agenda items
• Update the notes made of the meeting
• Document any to dos for others at the meeting
• Note any "Future Topics" that came up in the meeting
• As appropriate, 
• Remember to click "Update"  on the page