Before

Line up topics and people to lead discussions about the topics
- Keep an eye on Discord for potential topics
- Keep an eye on the activities in the repos
- What are the hot topics in the community
- Are there any "Future Topics" from the past meetings
Friday before the meeting – copy and edit the previous meeting agenda
- Exclude attachments in copy
- Update the date, remove the old recording, add in the Zoom link, remove past meeting attendees
- Remove no longer relevant material
- Update all of the content from the last meeting
  - If details were collected in the last meeting for an item to be discussed again, remove the details in anticipation of new details
- If Action Items were defined in the last meeting, see if it is appropriate to include them in this meeting (contact assignee)
- Add links were useful to the content to be discussed – e.g. to specific issues, pull requests, presentations, etc.
Day before the meeting:
- Post on the appropriate channel(s) in Discord a note about the meeting
- Review the Meeting Agenda to make sure it is up to date and ready
A good idea is to set calendar entries to remember to do the "Friday before" and "Day before" tasks

During

Open up the agenda in your browser, ready to share, plus any other pages needed.
Join the meeting, greet people, claim host (click on participants, button bottom of the screen)
Share your screen
Start the recording
- I usually record locally and upload the recording after the meeting, but others record to cloud
- Ideal: Capture the recording start time, and times of key events so you can provide the recording timestamps of when discussions start
Intro for the recording, go through the page (summary of agenda, anti-trust notice, code of conduct, welcome, intro)
Topics - where possible, take notes on the meeting agenda page as you go – or on paper to update the meeting page after the meeting

If recording locally, rename recording the "YYYYMMDD - <Name of Meeting> Call Recording.mp4" or something similar
Drop recording on page and change into a link
Check the "chat" and see if there is anything there that should be added to the meeting agenda page
- Perhaps as a list of chat message under the recording
- Perhaps by the relevant agenda items
Update the notes made of the meeting
Document any to dos for others at the meeting
Note any "Future Topics" that came up in the meeting
As appropriate,
Remember to click "Update" on the page