Line up topics and people to lead discussions about the topics

• Keep an eye on Discord for potential topics

• Keep an eye on the activities in the repos

• What are the hot topics in the community

• Are there any "Future Topics" from the past meetings

Friday before the meeting – copy and edit the previous meeting agenda at page – Indy Contributors MeetingPreview

• Exclude attachments in copy

• Update the date, remove the old recording, remove past meeting attendees

• Remove no longer relevant material

• Update all of the content from the last meeting

  • If details were collected in the last meeting for an item to be discussed again, remove the details in anticipation of new details

• If Action Items were defined in the last meeting, see if it is appropriate to include them in this meeting (contact assignee)

• Add links were useful to the content to be discussed – e.g. to specific issues, pull requests, presentations, etc.

Day before the meeting:

• Post on the appropriate channel(s) in Discord a note about the meeting

• Review the Meeting Agenda to make sure it is up to date and ready

A good idea is to set calendar entries to remember to do the "Friday before" and "Day before" tasks

Open up the agenda in your browser, ready to share, plus any other pages needed.

Join the meeting, greet people, claim host (click on participants, button bottom of the screen) and pause the recording

• You should have access to the Host Code on https://openprofile.dev/my-meetings

• Note: You have to get the Host Code BEFORE the meeting is scheduled to start

• It’s OK if you don’t have the host code:

  • Sean is often there, and he can handle that.

  • Worst case, you don’t pause the recordings before the meeting starts, and those watching the video have to skip past the awkward silences…

Share your screen

Start the recording (if necessary).

Intro for the recording, go through the page (summary of agenda, anti-trust notice, code of conduct, welcome, intro)

Topics - where possible, edit the agenda as the meeting progresses and take notes on the meeting agenda page as you go – or on paper to update the meeting page after the meeting

Wait for the recording to be posted, grab the URL for the recording and add it to the agenda page. Look for it at: https://openprofile.dev/my-meetings

Check the "chat" and see if there is anything there that should be added to the meeting agenda page

• Perhaps as a list of chat message under the recording

• Perhaps by the relevant agenda items

Update the notes made of the meeting

Document any to dos for others at the meeting

Note any "Future Topics" that came up in the meeting

Remember to click "Update"  on the page