Attendees think this is the only place with info and don't look on wiki
Event Emails
Organizers (CA, Ecosystem, locals) need more visibility into timing and text of communications going out so that we can have input and make sure it's including the right information in
Swag
logo on vest was incorrect, shouldn't have included 'technical ambassadors'
Organization & Planning
Good to have everyone (internal HL, local organizers) on a weekly call during the planning, use the wiki and have action items and notes
Overcommunicate with local organizers, reminders for calls, action items
Timing
This bootcamp was planned in a short timeframe ~2 months, recommend planning starting minimum 3 months. Allows buffer time for delays, last minute tendency of local organizers, etc.
Venue confirmation contract
Need to have contracts so things don't switch at the end
Events: with donated venues, they don't usually like contracts
Bootcamp planning roles
Would be great to outline roles for each person on the organizing team so that it's clear who is handling what, i.e. CA team, Ecosystem team, Marketing, Events, Local organizers
Shipping
Ship to hotels is best than home for those flying, barring customs issues
Notify with more lead time who gets shipment to ensure proper pickup
Marketing
Start thinking of and planning marketing at the beginning
Involved local marketing contacts from members early on
Kickoff Call
Bring everyone together on HL side on a kickoff call to layout needs, tasks, involvement, roles (see above), availability, etc.