Before Webinar:
Invite speaker
Confirm speaker name, date, and presentation title (confirm meeting does not already have speaker scheduled)
Add speaker name and presentation title to:
Wiki planning page
Wiki meeting page for relevant date (name & company go in meeting title; name, company and presentation title go in "Presentation" section of meeting agenda)
Planning Table (2024 Planning Page)
Create draft of webinar flyer (use Hyperledger template; need speaker name, title & company, photo, presentation title)
In March/October: confirm using correct time designations and time differences (due to DST changes)
Send PDF draft of flyer to speaker(s) for approval
Finalize meeting flyer
Create PDF
Create PNG/JPG file (for LinkedIn)
Post flyer PDF to wiki meeting page
Update wiki meeting page agenda to reflect webinar
Write narrative description of webinar
Have second person (native English speaker) proofread description
Share flyer and narrative description of webinar on:
Meeting wiki page - by middle of previous month, for inclusion in Hyperledger event promotions
SIG listserv (PDF) - after previous meeting
SIG LinkedIn page (PNG/JPG) - after previous meeting
Repost SIG's LinkedIn announcement to relevant LinkedIn Groups
Discord (PDF) - after previous meeting
Confirm SIG cochair/member who will run meeting (incl. record video)
Confirm meeting notetaker (to take attendance, meeting notes (when possible), post to meeting wiki page)
Send reminder two days before webinar
Over SIG listserv
to Discord
During meeting:
Meeting chair:
Records meeting
Shares Hyperledger inclusiveness and antitrust statements
- Introduces speaker and topic
Notetaker:
Records attendees, posts to wiki page
When relevant, records notes of interest to wiki page
After meeting:
Share video with Tomaz, to be added to Hyperledger YouTube
Post meeting video to meeting wiki page
Post slide deck, other materials to meeting wiki page
Share video link with Andrea to share over LinkedIn
Repost SIG LinkedIn video post to LinkedIn Groups