Event Location Requirements Checklist

Requirement	Required or Optional	Confirm - Check to confirm each item will be provided	Notes	Assigned to:
Large Room	Required	Confirm Large Room will be provided	1 large room that accommodates all participants in round tables - approx 150 people
Small Breakout Rooms	Required	Confirm Small Breakout Rooms will be provided	3-5 smaller breakout rooms outside of main room - any setup, prefer round tables
Blank Wall for Grid Projection	Optional	Confirm Blank Wall for Grid Projection will be provided	small projection screen could work
Space for Registration Setup	Required	Confirm Space for Registration Setup will be provided	6' table with 2 chairs, power for laptop and printer
Space for Beverages	Required	Confirm Space for Beverages will be provided	space for at least coffee/tea/water setup.
Space for Meals	Optional	Confirm Space for Meals will be provided	Space for all participants to have breakfast and/or lunch
Parking	Optional	Confirm Parking information will be provided
Transportation	Optional	Confirm Transportation information will be provided	If venue is not accessible, must provide transportation options
Security clearance for attendees	Optional	Confirm details for Security will be provided	if applicable
Shipping & Receiving Coordination	Required	Confirm Shipping & Receiving coordination will be provided	Receiving and secure storage of participant equipment, signage, badges, giveaways, etc.; Provide assistance in return shipments