Event Location Requirements Checklist
Requirement | Required or Optional | Confirm - Check to confirm each item will be provided | Notes | Assigned to: |
Large Room | Required | Confirm Large Room will be provided | 1 large room that accommodates all participants in round tables - approx 150 people |
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Small Breakout Rooms | Required | Confirm Small Breakout Rooms will be provided | 3-5 smaller breakout rooms outside of main room - any setup, prefer round tables |
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Blank Wall for Grid Projection | Optional | Confirm Blank Wall for Grid Projection will be provided | small projection screen could work |
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Space for Registration Setup | Required | Confirm Space for Registration Setup will be provided | 6' table with 2 chairs, power for laptop and printer |
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Space for Beverages | Required | Confirm Space for Beverages will be provided | space for at least coffee/tea/water setup. |
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Space for Meals | Optional | Confirm Space for Meals will be provided | Space for all participants to have breakfast and/or lunch |
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Parking | Optional | Confirm Parking information will be provided |
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Transportation | Optional | Confirm Transportation information will be provided | If venue is not accessible, must provide transportation options |
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Security clearance for attendees | Optional | Confirm details for Security will be provided | if applicable |
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Shipping & Receiving Coordination | Required | Confirm Shipping & Receiving coordination will be provided | Receiving and secure storage of participant equipment, signage, badges, giveaways, etc.; Provide assistance in return shipments |
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