This document outlines the process for establishing and running Hyperledger working groups. We begin with information on the process for creating a new working group. Then we define the standard process that all working groups are expected to follow. It ends with the steps necessary after a working group is approved by the TSC.
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Wiki Space
Mailing List
Hyperledger Chat Channel
Meeting Recordings will be stored in the Hyperledger Community Google Drive
Amendments
Changes to the charter may be proposed by active group members and, if it obtains rough consensus as determined by the chair, can be brought forward to TSC.
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Sending agendas for meetings to make meetings more productive
Ensuring that minutes are taken, including capturing list of participants. This does not mean that they will be responsible for taking the minutes, but rather that someone is taking the minutes
Leading the meeting
Sending out cancellation notices prior to the meeting
Ensuring that working group updates to the TSC are done on a quarterly basis
Facilitating the group and helping ensure that the goals and objectives are set
Enforcing the Working Group’s adherence to the Hyperledger Code of Conduct
Minutes
Minutes for each meeting should be kept and accessible from the working group's wiki page on wiki.hyperledger.org. Members of the working group will need to decide who will keep notes.
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Meetings are placed on the Hyperledger Community calendar. To ensure that the meeting can be removed, please send an email in advance of the meeting to zoom@hyperledger.org. In addition, please notify the mailing list and Rocket.Chat.
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Set up real-time chat channel for the working group. Channel should be named #{working-group-name}-wg.
Set up the mailing lists for the working group in groups.io. The mailing list should be named {working-group-name}-wg.
Set up a wiki page for the working group. Create a new space for the working group. Use the
to create the home page within this space.Create from Template templateName 3112968 templateId 311296816482304 buttonLabel template "Home Page for Working Group" Set up a community folder within the Hyperledger Community folder to store meeting recordings and other documents. Give permissions to the working group chair to edit.
Set up the quarterly working group reports for this working group. Add to the working group's calendar a reminder and to the TSC calendar a reminder of the dates that the update is due.
Work with the working group lead to ensure that the community calendar is updated (Hyperledger Community calendar) to include the date/time of the meeting. IMPORTANT: Ensure that the meeting day/time does not conflict with an existing community meeting.
Have the lead of the working group send out a calendar invite to both the WG mailing list and to linuxfoundation.org_nf9u64g9k9rvd9f8vp4vur23b0@group.calendar.google.com so that it is included on the Hyperledger Community calendar.