1. Introduction
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Hyperledger SIGs are open and global communities where anyone from anywhere can and should be able to participate, contribute, and access tools and information. For example, this means that even with meetings that are held via teleconference, we have to involve those not on the calls who are online. Best practice in an open and global community is to keep in mind time zone differences of the group participants and make sure to include non-meeting participants in group discussions and decisions by active use of the mailing list, the wiki and Rocket Chat. All SIGs must adhere to the Hyperledger Code of Conduct and Anti-Trust Policy (see below) during meetings:
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GRCSIG membership shall be free and open to members of the community who have an interest in issues as they relate to the SIG topic technologies in general, and blockchain technologies. SIG membership is established by subscription to the mailing list.
All participation in the groups activities is voluntary. It is perfectly fine to listen in to a group and do nothing. Of course active contribution is our goal, but it is not a requirement for membership.
Anyone can propose agenda items, activities, and work products. In work products, the only requirement is there's enough buy-in from community members to want to volunteer to complete the product.
7.2 Governance
Governance of the GRCSIG shall be managed through its membership in accordance with the guidelines and overriding jurisdiction of Hyperledger leadership.
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If more than one office role is available, an GRCSIG officer shall not hold more than one office role at any given time.
7.3a Eligibility
For consideration of an office of GRCSIG, a GRCSIG officer-in-consideration must be:
An active contributor within the GRCSIG community
7.3b Election
The first interim Chair of a SIG is nominated by the initial proposer of the SIG and s/he serves for approximately 90 days or up to the first 6 meetings as long as the SIG has active participation and contributors. All future Chairs will be selected through an election process where group members vote.
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Candidates email the mailing list individually and provide a statement of candidacy indicating why s/he is a good candidate for chair.
Candidates email the Hyperledger point of contact with their statement of candidacy. Once all are received, Hyperledger point of contact gathers all submissions and posts the names and candidate statements in the mailing list altogether for the community to review.
8. Election Process
8.1 Voting
All GRCSIG members shall have one vote. All membership votes shall be based on a simple majority, unless otherwise noted.
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The GRCSIG shall follow the direction of Hyperledger POC for the voting process. In the event of a tied vote, a ranking GRCSIG officer shall be granted a tie-breaking vote.
8.2 Early Elections
In the case where an existing Chair is not able to complete their term, an early election can be called. For instance, if a Chair has a change at their work that causes them to not have the time to devote to the SIG or if a Chair is no longer performing the responsibilities assigned to the role of the office, then a new Chair will need to be elected. At any time over the course of an GRCSIG officer’s tenure, GRCSIG member(s) may identify whether the Chair is fulfilling the responsibilities.
A new election process can be started by having a discussion on the group’s list or by communication by the Hyperledger POC. In that discussion, the Chair may announce they are stepping down.
9. SIG Chair
9.1 Responsibilities
An GRCSIG Chair is responsible for the following items:
Facilitating the group and helping ensure that the mission statement and goals are observed and met
Scheduling and facilitating regular General Meetings open to all GRCSIG membership
Developing and distributing meeting agendas at least one business day before the scheduled meeting
Ensuring that all group members have the opportunity to participate in decisions and provide input even when not attending a meeting. SIG communities are global and a chair should make efforts to ensure all are included in the community’s activities. This can be done by ensuring meeting notes are shared after calls and any major decisions are shared on the mailing list.
Ensure recordings/minutes are taken during meetings which captures the discussion and includes a list of meeting participants, shared post meeting, and are added to the SIG wiki page
Manage the SIG wiki page
Generate Special Interest Group Quarterly Updates to present to Hyperledger POC in a timely manner and communicate regularly on any concerns or questions related to the SIG
Serving as a proxy and ambassador for GRCSIG membership (as appropriate)
Enforcing adherence to the Hyperledger Code of Conduct and communicating the Anti-Trust Policy
9.2 Term Length
An GRCSIG officer shall serve for a period of one year from the start of the SIG group (for the first chair) or the last election date. An GRCSIG officer may be elected into office for unlimited consecutive terms.
At such time a member is to be considered for the role of an GRCSIG officer, or a sitting GRCSIG officer is to be reconsidered for that role, an election process (as identified in the Election section) shall be commenced not less than four weeks in advance of the end of the current GRCSIG term.
9.3 Removing an existing Chair
There are a few cases in which an existing SIG chair can be removed:
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Upon the determination that an a GRCSIG officer is no longer performing the responsibilities assigned to the role of the office, GRCSIG member(s) may perform the following actions:
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All GRCSIG membership meetings are placed on the Hyperledger Community Calendar. To ensure that a cancelled meeting is removed from the calendar, the person leading the meeting shall send a meeting cancellation request to zoom@hyperledger.org.
Additionally, a meeting cancellation notification shall be made to GRCSIG membership through both the mailing list and chat channels.
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