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Invite speaker
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Confirm speaker name, date, and presentation title (confirm meeting does not already have speaker scheduled)
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Add speaker name and presentation title to:
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Wiki planning page
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Wiki meeting page for relevant date (name & company go in meeting title; name, company and presentation title go in "Presentation" section of meeting agenda)
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Planning Table (2024 Planning Page)
- Upcoming events section of the Weekly News Digest
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Create draft of webinar flyer (use Hyperledger template; need speaker name, title & company, photo, presentation title) - by middle of previous month, to meet timeline
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In March/October: confirm using correct time designations and time differences (due to DST changes)
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Send PDF draft of flyer to speaker(s) for approval - - by middle of previous month, to meet timeline
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Finalize meeting flyer - by middle of previous month, to meet timeline
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Create PDF
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Create PNG/JPG file (for LinkedIn)
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Post flyer PDF to wiki meeting page - by middle of previous month, to meet timeline
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Update wiki meeting page agenda to reflect webinar - by middle of previous month, to meet timeline
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Write narrative description of webinar -
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Have second person (native English speaker) proofread description
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Share flyer and narrative description of webinar on:
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Meeting wiki page - by middle of previous month, for inclusion in Hyperledger event promotions
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SIG listserv (PDF) - after previous meeting
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SIG LinkedIn page (PNG/JPG) - after previous meeting
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Repost SIG's LinkedIn announcement to relevant LinkedIn Groups
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Discord (PDF) - after previous meeting
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Confirm SIG cochair/member who will run meeting (incl. record video)
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Confirm meeting notetaker (to take attendance, meeting notes (when possible), post to meeting wiki page)
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Send reminder two days before webinar
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Over SIG listserv
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to Discord
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